Microsoft SharePoint Intranet 

SharePoint in Microsoft 365 serves as a powerful tool for businesses, providing a central hub for sharing information, collaborating, and communicating within organisations. By harnessing SharePoint’s capabilities, companies can create a dynamic and interactive digital workspace that not only boosts workflow efficiency but also fosters a culture of transparency and teamwork. Whether it’s managing documents, and team sites, or developing custom web applications, SharePoint Intranet is designed to meet a wide range of business needs, solidifying its position as an essential component of modern corporate infrastructure.

Build an Intranet on SharePoint to Achieve Better Return on Investment  

Adoption of a SharePoint Intranet is a strategic move towards unifying your team and streamlining organizational processes.

Connect and Engage All Employees  

A modern SharePoint Intranet serves as a standout platform for connecting and engaging all employees throughout an organization. It fosters seamless communication and collaboration, ensuring every team member, no matter their location, feels valued and integral to the company’s functions. With personalised news feeds, forums, and social networking elements, employees can share insights, mark achievements, and back each other’s efforts. This collaborative setting not only lifts spirits but also nurtures a sense of belonging and team cohesion, crucial for sustaining heightened levels of engagement and productivity.

Boost Your Company Culture

A strong SharePoint Intranet goes beyond just improving communication – it acts as a vital cornerstone for nurturing a cohesive company culture. By offering a central hub for not only business functions but also for commemorating successes, exchanging stories of achievement, and acknowledging the efforts of individuals and teams, SharePoint aids in reinforcing the company’s principles and aspirations. It empowers organisations to establish a lively community where employees are driven by more than just their daily duties; they are motivated by a common dedication to the organisation’s objectives.

Customisable areas can be allocated for highlighting employee milestones, sharing educational materials, or even informal social groups, all of which enhance a positive workplace atmosphere. This heightened sense of community and shared goals is priceless in attracting and retaining top talent, fuelling innovation, and achieving sustainable growth.

Help Everyone Increase Productivity

Harnessing the power of the intelligent intranet can significantly boosts overall productivity. This means staff can quickly find documents, check company policies, and use collaboration tools all in one place, without having to switch between different systems. Having everything in one central location cuts down on time spent searching for information, allowing employees to concentrate on their main tasks more effectively.

Moreover, SharePoint’s strong document management features make team collaboration on projects smoother, with version control and real-time editing ensuring everyone is working on the latest documents. Automation of workflows can also be set up to simplify routine tasks, further increasing efficiency and reducing the chance of mistakes. By offering these capabilities, SharePoint Intranet not only helps individuals work more effectively but also fosters a more productive and united workplace environment.

SharePoint Intranet Solutions

If you decide to build an intranet using SharePoint, you’ve got three options on the table. You could go for a standard SharePoint site with minimal tweaks, or go all out and craft a bespoke intranet from the ground up. Each choice has its constraints, so a SharePoint off-the-shelf solution might be the way to go if you want the best of both worlds. Here are the three main solution options:

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SharePoint Intranet out of the box

An out-of-the-box SharePoint solution is the most cost-effective for businesses, but it has no customizations. “Out-of-the-box” refers to SharePoint’s native features, everything that is available as standard. If you have a small organization and an IT professional that manages the day-to-day operations of your intranet site, this could be the best option for you.

SharePoint intranet in a box

For mid to large companies looking to quickly launch an intranet without the cost of a custom solution, a SharePoint intranet-in-a-box is the perfect choice. Unlike the standard SharePoint version, this option provides ongoing support and expert assistance. You can customise and brand your intranet, benefiting from a faster creation and deployment process compared to starting from scratch. These SharePoint solutions are created by Microsoft partners such as Powell Software, ensuring users have access to the latest developments and Microsoft’s security measures.

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Custom Intranet

Your company might also opt to construct an intranet on SharePoint from the ground up. This choice offers the utmost customisation and flexibility, allowing you to tailor every element of the intranet to align with your unique business requirements. You would require a skilled IT team to oversee each stage of the project, from planning and design to implementation and upkeep. While this option comes at a higher cost, it is best suited for enterprise-level businesses seeking a highly specialised solution.

Modern Intranet – SharePoint  Examples

In the section below, we’ll share various ways and SharePoint Intranet examples to showcase the potential when creating an Intranet Portal effortlessly.

1. Do it Yourself Intranet

This option involves constructing an Intranet Portal entirely from the ground up. When initiating a fresh Communication site in SharePoint Online, you are provided with a basic site containing a few standard web parts. However, if you enjoy customising pages yourself and possess the time, patience, and understanding of fundamental SharePoint Intranet design principles, you can transform the default communication site into an Intranet Portal that resonates with you and your user community. The beauty of this option lies in creating a site tailored to your precise needs and content.

2. Use The ” Apply a Site Template” Feature

With the recent release of the “Apply a Site Template” feature, any Site Owner can effortlessly apply stunning site templates to any SharePoint site whenever needed. Once you’ve applied the theme, you’ll have a sharp-looking site ready with pages, web parts, and navigation all set up. This method saves you valuable time and resources, providing a professionally designed structure that can be tailored to fit your organization’s specific requirements. It’s a simple and effective way to kickstart your SharePoint intranet project without starting from scratch.

SharePoint Intranet Best Practices

When you’re crafting your SharePoint intranet, there are some top tips that can really make a difference. Keep the design clear and consistent across all pages. Opt for a responsive design that adapts to various screen sizes. Ensure that labeling and navigation are clear and uniform. Incorporate images, videos, and other multimedia elements to boost user engagement. Moreover, foster user feedback and be prepared to adjust based on their input. Conducting intranet testing with a small user group before organization-wide launch can help pinpoint and resolve any early deployment issues.

Can Powell Intranet help you?

If you are looking to supercharge your intranet, built with Microsoft 365 technology, then Powell Intranet is the ideal fit for you.

The first step is to book a free conversation with our team so that we can understand the challenge that you are facing, and what the benefit would be by implementing Powell Intranet in your organisation.

Please complete the form opposite, or visit our contact us page to get the ball rolling.


Can you use SharePoint as an Intranet?

Absolutely, yes. To create an intranet using SharePoint, start by understanding your business needs. Choose between SharePoint Online or Server based on your cloud or on-premises preference. Establish a clear site hierarchy with intuitive navigation. Implement robust security measures for controlled data access. Then, ensure you have a good content management so that it provides user-friendly experience. Finally, provide training for employees to maximise intranetf efficiency. 

Why rely on SharePoint for your intranet?

SharePoint emerges as an excellent solution for developing an effective corporate intranet platform, catering to the requirements of IT professionals, HR teams, communications managers, and end-users. Its seamless integration with Office 365 positions it as an optimal choice for businesses already using Microsoft’s suite of tools, enabling easy document editing in Word, integration of Yammer feeds, and access to Microsoft Teams for a comprehensive digital workplace experience.

SharePoint enhances internal communications by easing content and document management with robust permissions control, effectively serving as a central repository for company information. Crafted with top-tier security features, including multi-factor authentication and cloud storage, SharePoint ensures data security. Additionally, the SharePoint platform fosters collaboration through features such as document libraries and calendars, and its scalability enables it to adjust to businesses of any size.

Furthermore, SharePoint’s capabilities in workflow automation and its accessibility from anywhere boost productivity and efficiency, making it an invaluable tool for modern businesses.

What are the benefits of an Intranet in Microsoft 365?

An intranet built within Microsoft 365 taps into the robust ecosystem of Microsoft’s collaborative tools and services to boost workforce productivity and communication. The key benefits include:

  • Seamless Integration. Microsoft 365 intranet smoothly integrates with a suite of tools like Microsoft Teams, Outlook, OneDrive, and more, fostering a united work environment where collaboration and communication flourish effortlessly.
  • Advanced Security and Compliance. Leveraging Microsoft 365 for your intranet means reaping the rewards of Microsoft’s cutting-edge security and compliance features, ensuring your organization’s data is shielded against external threats and internal breaches.
  • Universal Accessibility. With Microsoft 365, your intranet is accessible on any device, anywhere, promoting remote work and ensuring all team members stay connected, regardless of their physical location.
  • Customisable and Scalable. The flexibility to customise and scale your intranet as your organisation expands is a pivotal advantage. Microsoft 365’s intranet may be tailored to suit the unique needs of your business, accommodating changes in size and functionality over time.
  • Improved Collaboration. By facilitating real-time collaboration, sharing, and communication, an intranet on Microsoft 365 streamlines workflows, making it simpler for employees to collaborate on documents, projects, and presentations.
  • Enhanced Employee Engagement. With features like Yammer integration, Microsoft 365’s intranet becomes a central hub for employee engagement, fostering social interaction, knowledge sharing, and nurturing a strong corporate culture.

What is the difference between an intranet and SharePoint?

The key distinction between an intranet and SharePoint lies in their core functions and purposes. An intranet serves as a private network used within an organisation for secure and efficient information sharing, collaboration, and employee communication. It acts as a central hub for corporate resources, news, and activities, aimed at enhancing internal communication and productivity.

SharePoint, on the other hand, is a versatile platform developed by Microsoft for creating websites. It is commonly employed to construct intranets, manage content, and handle documents. SharePoint provides a variety of tools for collaboration, document management, and workflow development, offering a dynamic solution that can form the backbone of an organisation’s intranet. While all SharePoint-based sites can be part of an intranet, not all intranets are SharePoint-driven. Therefore, SharePoint can be viewed as a tool or platform that furnishes the technology for constructing and overseeing an intranet.

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