Microsoft SharePoint Premium builds on Microsoft Syntex, adding new tools to Microsoft’s content services. This AI-driven solution helps manage content more efficiently, improve workflows, and make better use of organisational data.
What is Microsoft SharePoint Premium?
SharePoint Premium, formerly Microsoft Syntex, is an AI-powered content management and experiences platform for understanding, processing, and managing content. It helps organise and classify documents in your SharePoint library, making it an Intelligent Document Processing (IDP) tool.
SharePoint Premium helps users and admins maintain security and compliance by managing the content lifecycle and control access with simple yet powerful tools. It also helps you maximise content value with security and structure – and prepare it for Microsoft Copilot for Microsoft 365, the advanced content AI assistant.
Here’s what it does:
- Uses AI and machine learning to improve how you work with content.
- Automates document processing, saving time and effort.
- Turns information into insights you can actually use.
Why use Microsoft SharePoint Premium?
Organisations deal with huge amounts of documents every day—contracts, billing statements, applications, and more. Making sense of all this information isn’t easy, especially when important details get buried and new files keep piling up. Many already use SharePoint to store these documents across Microsoft Teams and sites. SharePoint Premium helps turn that stored information into useful insights, making it easier to access what matters.
SharePoint Premium Benefits
Improved Productivity
SharePoint Premium uses AI-powered content recommendations and collaboration tools to help employees find and work on content more quickly. It saves time, makes teamwork smoother, and helps teams get more done.
Enhanced Security
SharePoint Premium protects sensitive information with security tools like data loss prevention (DLP) and encryption. These features help keep your data safe from unauthorised access and breaches, giving organisations confidence in their information security.
Personalised Content Experiences
SharePoint Premium uses AI to recommend content based on what users like. It makes finding what you need quicker and easier.
Streamlined Content Management
Automated workflows, smart search tools, and easy integration with other Microsoft 365 apps make managing information in SharePoint Premium simpler. These features help organise content and support better decision-making.
How has SharePoint Premium Evolved from Microsoft Syntex
The original product came out of Microsoft’s Project Cortex, which launched SharePoint Syntex on 1 October 2020, followed by Topics in 2021 as part of the Viva rollout. At first, SharePoint Syntex focused on Intelligent Document Processing (or Document Understanding).
Since then, it’s been renamed Microsoft Syntex and grown to cover a wider range of features. SharePoint Premium builds on this, showcasing new developments in content services and intelligence. Key points of its journey include:
Content Experiences
SharePoint content organisation is simple. Everything is easy to find while making file collaboration simple. With Microsoft Copilot in the mix, these tools are set to make workflows even smoother.
Content Processing
SharePoint Premium uses artificial intelligence to organise, tag, and secure documents while automating workflows. It handles document processing, content assembly, eSignatures, translation, and managing sensitive information with pay-as-you-go tools. These features make managing the content smarter and easier.
Content Governance
SharePoint Premium is built to help creators and content owners manage their work at scale. Features like Data Access Governance (DAG) insights, site access reviews, and sensitivity labelling make it easier to control sharing, manage SharePoint site access, and stick to organisational policies.
How SharePoint Premium Enhances SharePoint
SharePoint Premium improves SharePoint by automating the extraction of important information from documents using AI-driven models. These models can be applied to document libraries to simplify metadata extraction. This saves time, makes documents easier to find, and turns hidden files into useful assets, helping organisations work smarter.
Key SharePoint Premium Features
Key features of SharePoint Premium include:
- Content centre
- Object recognition
- Document understanding
- Form processing
- Advanced taxonomy services
SharePoint Premium’s Licensing Terms
SharePoint Premium is available as a user-based add-on to Microsoft 365 plans.
Our Microsoft Services Can Help You Get the Most Out of M365
Contact us today to unlock the full potential of SharePoint Premium and elevate your Microsoft 365 experience!
FAQs
Is SharePoint Premium part of the Microsoft Viva Suite?
No, SharePoint Premium isn’t included in the Microsoft Viva Suite licence. It’s a separate add-on for users, designed to improve content management in Microsoft 365 with AI-powered features.
What are the storage limits for SharePoint Premium?
SharePoint Premium gives you more storage than the standard plans. Each user licence adds 25 GB to your organisation’s shared storage. Need more space? You can buy extra whenever you like.
Can I integrate third-party apps with SharePoint Premium?
Yes, SharePoint Premium works with a wide range of third-party apps. This lets organisations streamline their workflows and use extra tools directly in SharePoint. Compatibility depends on the app, but many popular business tools work seamlessly.
Can I use SharePoint Premium offline?
Yes, SharePoint Premium lets you work offline through the OneDrive sync client. Users can sync SharePoint document libraries to their devices, so they can access and edit files without an internet connection. Once back online, any changes made offline will sync automatically, keeping everything up to date for the team.
What is the maximum number of users supported in SharePoint Premium?
SharePoint Premium supports any number of users in an organisation, but the number of active users depends on licensing. Each user needs a SharePoint licence. This flexibility makes it a solid option for both small teams and large companies.
Is SharePoint Premium better than SharePoint Online?
The choice between SharePoint Premium and SharePoint Online depends on what your organisation needs. SharePoint Premium comes with advanced security, more customisation options, and better integration with Microsoft 365, making it a good fit for larger organisations with more complex demands. SharePoint Online, on the other hand, works well for smaller teams or businesses looking for a straightforward, budget-friendly solution without much need for customisation.
How do I handle versioning in SharePoint Premium?
Versioning in SharePoint Premium uses built-in version control to track changes to documents and items over time. Administrators can set up library or list settings to keep records of major versions, minor (draft) versions, or both. Users can view version history, restore earlier versions, or compare changes directly in the platform. This makes it easier to manage edits and keep collaboration on track.