Microsoft Purview

What is Microsoft Purview and How it’s Changing Data Governance

Data governance is important. Businesses need to keep business data safe. This is easy for small teams of engineers and developers. But what about larger groups or businesses with multiple departments? 

Today, we’ll introduce Microsoft Purview. We’ll explain what it does and why it matters.

What is Microsoft Purview?

Microsoft Purview is a comprehensive set of solutions for managing on-premises, multi-cloud, and SaaS data. It helps you create an up-to-date map of your data with automated discovery, sensitive data classification, and complete data lineage. This allows data users to access reliable data easily. Purview simplifies compliance and strengthens data security, making data accessible and valuable for everyone in your organisation.

Key Features of Microsoft Purview

Data Discovery and Classification

Microsoft Purview offers features for data governance in organisations. It includes data discovery and classification, which helps businesses identify and classify data across their digital assets. This helps understand data types and ensures proper handling and data loss prevention.

Data Protection and Privacy Management

Sensitive information protection and adherence to privacy regulations is very important. Microsoft Purview offers tools to set data protection policies and track their enforcement. This helps ensure compliance with laws like GDPR and HIPAA.

Compliance Management Tools

Microsoft Purview’s Compliance Management Tools help organisations meet regulatory requirements. These tools provide a clear view of risk and compliance and offer actionable insights for managing compliance effectively.

Advanced Analytics and Reporting Capabilities

Microsoft Purview’s Advanced Analytics and Reporting tools provide data estate insights for decision-makers. These tools help understand data usage patterns, detect anomalies, and make informed decisions about data governance solutions.

What are the Benefits of Using Microsoft Purview?

Bridging Data Types and Formats

Companies often struggle with data generated in different formats from various platforms, making interoperability difficult. There aren’t easy ways to bridge these data types without significant effort. Many processes tied to each data type make linking and consolidating data cumbersome. Azure Purview simplifies this process. Administrators must go to the classification settings and select the data types and formats to scan and index.

Purview then scans the metadata and shows all associated data in search results, regardless of type and format. For instance, searching for “marketing” will bring up all relevant data, including spreadsheets, reviews, blob objects, and newsletters, even if they are in different formats.

Enhancing Data Governance

Unified data governance involves creating policies to control data throughout its data lifecycle management and defining organisational roles to manage data access and usage. Azure Purview helps with these challenges by providing a comprehensive data view.

Administrators and data scientists can quickly understand the data’s state and gain insights, such as where sensitive information is located and the level of data generation. They can then set up alerts and notifications to monitor data health and status across the enterprise.

Data Discovery

Data is spread across your cloud, on-prem systems, SaaS applications, and databases, which hinders its usability. Azure Purview finds and classifies data without moving it across systems or formats. All metadata is indexed and combined into a unified Microsoft Purview data map so you know where each piece of data is.

Each search result gives detailed information, including data location. Clicking on it shows rich details like the table name, fields, data types, etc. You can click its location to open the data in Power BI Desktop for better visualization. The related data tab shows all tables and information linked to what you are viewing.

Data Usability

When all data is in one place, running analytics to get insights becomes easy. If data is spread across systems, this process gets tricky. Azure Purview addresses this with a simple user interface that allows data producers and consumers to collaborate. Business users and IT experts can use the same data to understand its business context. Unstructured and semi-structured data are indexed and displayed to make them relevant and valuable.

Tracking the Origin

Tracking data through its lifecycle provides a better context for gaining insights. This is challenging due to the vast amount of data generated every second. Azure Purview helps by tracking and visual data lineage from creation through its entire lifecycle. This feature enables you to understand data transformations and usage, ensuring data comes from authoritative sources. Unlike simple key-value pair mappings in other tools, it plays a significant role in data mapping and understanding.

Tapping into Technology

Azure Purview leverages innovations from the open-source community, like Apache Atlas, which offers metadata management and governance for building data assets. It uses AI and machine learning to deliver relevant and val search results. The service scans and classifies data, providing essential business context.

Microsoft Purview Challenges

What are the Challenges of Using Microsoft Purview?

Microsoft Purview is an excellent resource with extensive features. However, it does have some limitations. Despite its rebranding, Purview is closely tied to Azure. Most data traceability features need Azure data orchestration and pipeline tools. You can use Purview without these Azure tools, but it may impact data lineage information.

Smaller organisations or less experienced IT teams might face challenges due to the complexity of setting up and maintaining it. Knowing these limitations helps manage expectations and plan for additional solutions.

Microsoft Purview Pricing

Ready to get started with Microsoft Purview? The platform offers a flexible pricing model for different organisational needs. The Pay-As-You-Go model means you only pay for what you use. Costs can vary based on data volume, scan frequency, and other resources. This helps companies manage their budgets effectively, especially with fluctuating data volumes. Transparent pricing allows organisations to predict and control spending using Microsoft Purview’s data governance capabilities.

Best Practices in Using Microsoft Purview

Adopting best practices in using Microsoft Purview is essential for maximising its benefits.

Regular Data Audits and Assessments

Regular data audits and assessments are essential for keeping data management up-to-date and effective. These audits help spot any issues or inefficiencies, allowing for quick fixes. Regular assessments can also find new ways to improve data quality and accessibility. This keeps the organisation’s data governance solid and adaptable to changing needs.

Training and Supporting End-Users

Empowering users with the proper knowledge and skills helps organisations improve their data governance efforts and promote data responsibility. Offering thorough training sessions and ongoing technical support ensures users can navigate Microsoft Purview’s interface and use its features effectively. This leads to more accurate data usage, better decision-making, and improved compliance with data governance policies.

Updating and Upgrading Strategies

Updating strategies for Microsoft Purview should be ongoing. Keeping up with new features and improvements helps organisations use the latest data governance and compliance management tools. Regularly reviewing and updating Purview strategies allows organisations to adapt to new regulations and industry standards.

It also helps them incorporate new technologies and improve their data governance framework. This proactive approach keeps data governance practices aligned with organisational goals and technological advancements.


How does Microsoft Purview ensure data privacy and security?

Microsoft Purview ensures data privacy and security with several layers of protection. It includes built-in compliance and security controls to meet GDPR, HIPAA, and CCPA regulations. Purview encrypts data both at rest and in transit to prevent unauthorised access to data.

It also offers advanced access controls and role-based access management so that only authorised personnel can interact with the data. The platform uses continuous real-time monitoring and alerting to detect and respond to potential threats, strengthening an organisation’s security.

What are the primary differences between Microsoft Purview and traditional data governance tools?

Microsoft Purview sets itself apart from traditional data governance tools. Its deep integration with the Azure ecosystem allows for smooth data management across different environments, including on-premises, multi-cloud, and hybrid setups. Unlike traditional tools that require multiple systems to handle various aspects of data governance, Purview offers a unified platform.

This includes data cataloging, classification, and lineage within a single solution. Purview also uses advanced AI and machine learning algorithms to improve data discovery and classification. Traditional tools often lack these features and integrations, making Purview a more robust and scalable solution for modern data governance.

Can Microsoft Purview be integrated with non-Microsoft products?

Yes, Microsoft Purview can work with non-Microsoft products. Purview is designed to be versatile and interoperable, handling many data sources and tools outside the Microsoft ecosystem. It offers connectors and APIs to integrate third-party platforms, databases, and data warehouses.

This allows organisations to maintain a complete view of their data, regardless of where it is stored. The ability to incorporate external data systems makes Purview a central hub for data governance, improving data visibility, security and compliance, and management across different infrastructures.

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