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From security risks to unused licenses: The hidden costs of ignoring Teams Governance

As businesses continue to expand their digital infrastructure, Microsoft Teams is emerging as a popular collaboration platform. However, many organisations often need to pay more attention to the importance of governance in maximising the potential of Teams. Neglecting governance can lead to hidden expenses that can have significant consequences for the company in the future. This post provides an in-depth insight into the concealed costs of ignoring Microsoft Teams governance.


Security is a critical concern for Teams. Without proper governance, Teams can be highly susceptible to security risks due to its diverse communication and file-sharing options. Weak passwords or shared files can lead to critical data breaches significantly as team sizes increase. To prevent such breaches, it is crucial to implement effective governance measures, such as establishing password policies, defining access controls, and ensuring data backups.

cloud storage costs

Effective governance can help companies manage their resources better. Companies often have unused or unmonitored Teams groups, which can lead to unnecessary data accumulation and increased storage costs. Effective governance can help manage these resources more efficiently, resulting in reduced storage costs and more effective resource allocation.

Breaches of regulations

Regulatory compliance is crucial in every industry, especially with the widespread adoption of Teams for enterprise communication. Governance is essential to ensure that Teams groups and content strictly adhere to regulatory standards. Failure to comply with these policies can result in legal liabilities, fines, and sanctions, making compliance even more critical.

Additional service fees

Managing Teams groups involves significant administrative overheads, such as setting up accounts, managing permissions, and defining user entitlements. Without proper governance, these issues can escalate, resulting in a rise in support calls and tickets. This can lead to the consumption of valuable support resources that could have been better used elsewhere in the company.

Company identity control

Teams have become a critical point of contact between the company and its clients. Therefore, governance plays a vital role in ensuring that teams comply with the company’s branding guidelines, messaging control, and reputation management among other Teams users.


While Teams is a powerful tool for communication and collaboration, its effectiveness depends on proper governance. Failure to establish appropriate governance policies can result in significant costs that go unnoticed, leading to the misuse of valuable resources. Implementing effective governance measures can not only reduce these costs but also provide a more secure communication platform for the enterprise. Therefore, prioritising governance in Microsoft Teams’ enterprise deployments is essential.

How can Vantage 365 help you?

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book your complimentary teams health check

We understand that managing Microsoft Teams Governance effectively can be challenging for many organisations. We have received numerous inquiries from customers like you who are experiencing uncontrolled growth and a lack of control over governance, leading to security risks and unnecessary costs.

To support our customers, we have been diligently working on providing a solution. We are pleased to announce that we are offering a complimentary review of your current Teams usage, utilising our advanced governance tool set and see your Microsoft Teams governance score. This review will provide valuable insights into your existing Teams environment, enabling you to implement better governance practices and improve user adoption.

If you find that your Microsoft Teams Governance is slipping out of your hands, don’t hesitate to get in touch with us. You can reach out to our team by filling out the registration form.

Vantage 365 is a specialist consultancy that helps businesses of all sizes get the most from their investment in Microsoft 365’s robust suite of business tools and productivity apps. Our team of expert consultants has years of experience creating customised solutions, applications and strategies to optimise our clients’ technology, capabilities, and performance.

Our mission is to help every client reach their true potential by future-proofing their business and enabling them to thrive in today’s digital landscape. From small businesses to large enterprises, we understand that each company has unique needs and goals, and we work closely with our clients to develop tailored solutions that address their specific challenges.

Whether streamlining workflows, improving collaboration, or enhancing security, we have the expertise to maximise the benefits businesses receive from their investment in Microsoft 365. Our commitment to ongoing support and service ensures that our clients continue to achieve success and stay ahead of the curve in today’s rapidly evolving business environment.

Get in touch today to discover the potential of your Microsoft Subscriptions. We look forward to hearing from you.

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